Appointment Letter (Labour Code Ready)

APPOINTMENT LETTER

[COMPANY NAME]
[REGISTERED ADDRESS]
CIN: [CIN]

Date: [DATE]

To,
[EMPLOYEE NAME]
[ADDRESS]

Subject: Letter of Appointment

Dear [EMPLOYEE NAME],

We are pleased to appoint you on the following terms.

1. DESIGNATION AND REPORTING
You are appointed as [DESIGNATION] in the [DEPARTMENT] function, reporting to [REPORTING MANAGER / DESIGNATION].

2. DATE OF COMMENCEMENT
Your employment commences on [DATE].

3. NATURE OF ENGAGEMENT
Your engagement is [permanent / fixed-term for a period of [PERIOD] ending on [DATE]].

4. PLACE OF WORK
Your place of work is [LOCATION]. You may be required to work from such other location as the Company may reasonably require.

5. REMUNERATION
Your remuneration is set out in Annexure A. Payment will be made monthly, subject to deduction of tax at source and other lawful deductions.

6. HOURS OF WORK AND WEEKLY OFF
Working hours and weekly off are as per Company policy read with the [STATE] Shops and Establishments legislation applicable to your place of work.

7. LEAVE
You are entitled to leave in accordance with Company policy and the applicable [STATE] Shops and Establishments legislation.

8. PROBATION
You will be on probation for [PERIOD] from the date of commencement. On satisfactory completion, your appointment will be confirmed in writing. If no written extension is issued before the end of the probation period, your appointment will stand confirmed.

9. NOTICE PERIOD
After confirmation, either party may terminate this appointment by giving [NOTICE PERIOD] written notice, or payment in lieu at the Company's option. During probation, the notice period is [PROBATION NOTICE] for either party.

10. STATUTORY BENEFITS
You will be covered under applicable social security provisions in accordance with the Code on Social Security, 2020 and the rules made under it. Where you are engaged on a fixed-term basis, gratuity eligibility arises on completion of one year of service.

11. CONFIDENTIALITY
You will not, during or after your employment, disclose or use for any purpose other than the Company's business any confidential information belonging to the Company or its clients, except as required by law.

12. INTELLECTUAL PROPERTY
Work created by you in the course of your employment vests in the Company. This clause does not extend to work created outside the course of your employment, without use of Company resources, and unrelated to the Company's business. Any such existing work is listed in Annexure B.

13. POLICIES
You are required to comply with Company policies, including the policy on prevention of sexual harassment framed under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.

14. GOVERNING LAW AND DISPUTES
This letter is governed by the laws of India. The courts at [CITY] shall have jurisdiction, subject to any arbitration agreement between the parties.

Please sign and return the duplicate copy of this letter in token of your acceptance.

For [COMPANY NAME]

_______________________
[NAME], [DESIGNATION]

Accepted:

_______________________
[EMPLOYEE NAME]     Date: [DATE]

ANNEXURE A: REMUNERATION
[Set out the salary structure, including basic wages and each allowance separately.]

ANNEXURE B: PRE-EXISTING WORK EXCLUDED FROM CLAUSE 12
[List, or state "None".]

---
This free template is provided by ClauseAudit as general information, not legal advice, and using it does not create an advocate-client relationship. Replace every [BRACKETED] placeholder. Stamp duty and registration requirements vary by State and are your responsibility. Have the final document reviewed by a qualified advocate before use.