Free Bill of Sale Template
A bill of sale transferring ownership of equipment, vehicles, inventory or business assets, with price, condition, title warranty and liens.
A bill of sale is a document that transfers ownership of personal property, such as equipment, a vehicle or business assets, from seller to buyer. It records the price, what is sold, its condition and whether the seller guarantees clear title.
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BILL OF SALE
Date: [DATE]
1. SELLER. [SELLER NAME], [ADDRESS] ("Seller").
2. BUYER. [BUYER NAME], [ADDRESS] ("Buyer").
3. PROPERTY SOLD. Seller sells and transfers to Buyer the following property ("Property"):
[DESCRIBE IN DETAIL, e.g., make, model, year, serial number or VIN, quantity. For multiple items, attach Schedule A.]
4. PRICE. Buyer pays $[AMOUNT], [receipt of which Seller acknowledges / payable as follows: [TERMS]].
5. TITLE. Seller warrants that Seller is the lawful owner of the Property, has the right to sell it, and that the Property is free of all liens, security interests and claims [except: LIST ANY LIENS, AND HOW THEY WILL BE PAID OFF].
6. CONDITION. [Choose one:]
(a) The Property is sold "AS IS, WHERE IS," with no warranties about its condition, including any implied warranties of merchantability or fitness for a particular purpose, to the extent permitted by law.
(b) Seller warrants that the Property [is in good working order / meets the following description: [DESCRIBE]] on the date of sale.
7. DISCLOSURES. Seller has disclosed the following known defects: [LIST OR "None known"]. [For motor vehicles: Odometer reading: [MILES], which to Seller's knowledge reflects actual mileage, as required by federal odometer disclosure law.]
8. DELIVERY AND RISK. The Property will be delivered [at [LOCATION] on [DATE] / collected by Buyer]. Risk of loss passes to Buyer on [delivery / payment].
9. TAXES AND REGISTRATION. Buyer is responsible for any sales or use tax, and for title transfer and registration where required, unless stated otherwise: [TERMS].
10. GOVERNING LAW. This Bill of Sale is governed by the laws of [STATE].
SELLER: ______________________ Date: __________
BUYER: _______________________ Date: __________
[NOTARY ACKNOWLEDGMENT, IF REQUIRED FOR VEHICLES OR VESSELS IN YOUR STATE]
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This free template is provided by ClauseAudit for general informational purposes and is not legal advice. Have it reviewed before use. Replace all [BRACKETED] placeholders.When to use this template
- Selling or buying used equipment, furniture, a vehicle or business assets.
- Transferring assets as part of a small business sale.
- Documenting a private sale for tax or insurance records.
How to fill it in
- Describe the property precisely, with serial numbers or VIN.
- Enter the price and payment terms.
- List any liens and how they will be cleared.
- Choose "as is" or a specific condition warranty.
- For vehicles, include the odometer disclosure and check whether your state requires notarization or its own form.
Key clauses to check
- Title warranty
- Protects the buyer if someone else claims the property or a lender has a lien.
- As-is
- Excludes implied warranties, where state law allows.
- Liens
- Unpaid loans secured on the property can follow it to the buyer.
- Odometer disclosure
- Federal law requires mileage disclosure on most vehicle transfers.
Frequently asked questions
Is a bill of sale legally binding?
Yes, as evidence of a transfer of ownership, when signed by the seller and ideally the buyer.
Does a bill of sale need to be notarized?
Usually not, but some states require notarization or a specific form for vehicles and boats.
What does "as is" mean in a bill of sale?
The buyer accepts the property in its current condition without warranties, subject to any state-law limits.
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This free template is general information, not legal advice, and is no substitute for a qualified attorney. Laws vary by state; have it reviewed by a lawyer before you use or sign it.